Expense Report

Simplify the management of expense reports

Dematerialize the management of expense reports

Manual entry, verification of supporting documents, incomplete documents, paper forms to check, calculation errors, employee requests piling up … managing expense reports is tedious for companies and has your HR department waste precious time.

Simplify requests and avoid delays in data entry
Accelerate the verification and the payment of expenses reports

Eliminate paper vouchers and manual data entry
Make your employees, external collaborators and managers empowered

Automate the management of expense reports

Simplify requests

Requests are made in a few clicks.
Elimination of paper vouchers and manual entries
Association of the mission request process with the expenses reports process

Faster processing and payment of expenses

Validation in 1 clic
Save processing time
Simple and customizable approval process

Cost control

Control of the value of expenditures
Real-time visibility and total control over expenses

Improve the satisfaction of your employees and external collaborators by accelerating expense reimbursements

BENEFITS

EMPLOYEE

Follow-uo of the reimboursement process with automated notifications
accelerated reimboursement
Faster request entry

MANAGER

Automated notifications for new requests
One-click authorization of requests
Alert in case of exceeding the expenses policy

HR SERVICE

Eliminate incorrect entries and reduce processing time
Automatic calculation of amounts that have to be reimbursed
Automated exporting of accounting expenses

FUNCTIONALITIES

Expense Management

Deduction of restaurant expenses
Management and chronology of expenses of internal and external guests
Management of corporate gifts
Choice of reimbursement method either by the payroll department, by the accounting department, or by electronic transfer from HRMAPS
Tax management
Classification of expenses by category
Predetermined types of expenses (meals, hotels, parking, etc.)
Allocation of expenses for training sessions according to their differentiated workflows: single entry and accounting by type of expense, training and non-training
Categorize your accounting entries so that you can track and analyze them. Management and reconciliation of expenses either linked to a declaration / allocation of costs by client, project and / or activity
Calculation of recoverable taxes

Expense policy

Control of compliance with the expense policy

Configuration of the types of expenses by type of population
Consistency check based on the presence of the employee or external collaborator
Control of expenses of the same type and of the same amount on the same day
fixing the reimbursement conditions by type
Ceilings exceeding alerts
Blocking of reimbursements in the event of an exceeding

Workflows

3-level approval workflows
Approval of workflows according to the total amount of submitted expenses

Management of reimbursement of travel expenses

Automatic calculation of distances traveled
Automated predetermination of the traveling distance between home and the workplace
Saving favorite path
Choice of the tax reimbursement method: usual or personalized

Advance management

Management of advance requests for expenses or mission orders
Automatic deduction of deposits advances

Management of ceilings by type of expenditure

Management of daily allowance
Determination of the maximum amount of the ceiling per period
Management of expense limits per period
Definition of ceilings by type of population
Management of limits by amount

Calculation processes

Automatic calculation of amounts to be reimbursed
Breakdown of expenses by type and period
Calculation of fees associated with expenses such as direct debit bank in% or in fixed amount
Calculation of recoverable taxes
Automatic verification of deductible taxes