Electronic signature software

Optimize and simplify HR document

signatures !

Dematerialize your contract process

Sign all your documents online and remotely, and completely replace handwritten signatures! You no longer need to print out HR documents, sign them manually and archive them in paper format. The HRMAPS electronic signature has the same value as the handwritten version, enabling you to speed up document signature, shorten turnaround times, reduce processing costs and improve the performance of HR administrative processes.

Reduced time to signature

Optimized return rate

Simplification of remote exchanges

Saves time in data exchange

Reduced risk of fraud and forgery

Digital storage - paperless

Electronic signature of the dematerialized employment contract

Paper is no longer the norm for contracts, and you no longer need to be present to sign them! With just a few clicks, candidates, HR and management can sign documents electronically. This speeds up administrative procedures, optimizing recruitment processes and improving the candidate experience within the company!

01. Select the document to be signed

02. Select signatories

03. The document is sent for signature according to the defined workflow

04. Signed documents are automatically retrieved from the employee file and stored in the primobox safe

Electronic signature of interview reports

Annual and professional interviews, 6-year reviews… There’s no need to print out reports! All parties concerned can sign electronically in just a few clicks. This seamless process simplifies the employee experience and reduces the risk of disputes.

01. Validation of interview in HRMAPS

02. The PDF of the interview is sent for signature according to the defined workflow

03. The signed document is automatically retrieved from the employee’s file

Sign your HR documents with HRMAPS !

Secure online electronic signature

Speed up document signing

Reduce document signature times

The HRMAPS electronic signature eliminates the administrative procedures that slow down document signature. As a result, the contractualization process is accelerated, and document processing times are shortened: printing, enveloping, postal delays, reminders…

No need to print out documents or require signatories to be physically present, the HRMAPS electronic signature enables all types of HR documents to be digitally signed, either in person or remotely. No need to travel, no physical exchange required, signatories can sign anywhere, anytime!

Improve traceability

The HRMAPS electronic signature module lets you quickly set up a validation circuit in just a few clicks.Follow the progress of contracts in progress in real time, send reminders to late signatories with a single click, and be informed when the process is finalized !

Dematerialize your documents

Digitally signed documents are automatically stored in the HRMAPS electronic document management system or in the digital safe.Storage is automated, and access is simple and secure !

Automate signatures

Standardize signature processes for large volumes of frequently used documents!HRMAPS lets you set up workflow templates, memorizing documents, electronic signature locations, fixed signatories and routing according to your HR rules.

Secure your contractual process

HRMAPS guarantees the integrity of signed documents and the authenticity of the signatory’s identity. After electronic signature, your documents are sealed and a time-stamped proof file is automatically generated.

Functionality designed to simplify your signing processes

Selectronic signature of documents
- eIDAS-compliant certified signature
- eIDAS-compliant time stamping
- Visual signature
- Automated generation of evidence file
Signature tracking
- Real-time visibility of the progress of signatures in progress
- Consultation of contracts signed, to be signed or expired
- Manual or automatic reminders to signatories

Automatic storage of signed documents
- Storage of signed documents in electronic safe or EDM
- Archiving for 10 years
Signature workflow
- Process standardization
- Unlimited workflow templates
- Workflow generation by document batch
Advanced settings
- Access configuration
- Choice of signatories
- Signature type customization

Use cases for electronic signatures

Employment contracts and recruitment documents
Expense reports

Confidentiality agreements
Letters of intent

Evaluation files
Training

Legal framework for electronic signatures

The electronic signature functionality in HRMAPS has been developed by our trusted third-party partner PRIMOBOX.

Your documents signed in HRMAPS are eIDAS-compliant, certified and time-stamped by Primobox, and have a legal value recognized in Europe.

The HRMAPS electronic signature, subject to the regulations and obligations in force, has the same value as a handwritten signature and complies with the law of March 13, 2000. It meets the following criteria :